Executive Assistant to the CEO & COO

Job Locations CA-BC-Vancouver
ID
2021-1946
Category
Administration
Company
Axiom Builders (BC)

About the Company

Axiom Builders prides itself on being a down-to-earth company with serious commitment to building things right.  As a leading general contractor of mixed-use, residential, commercial, and special projects, the company is well respected across Western Canada. With clear purpose and principles, we are known as a customer-centric group which has led to immense growth over the years. Since 2003, we have grown to become one of British Columbia’s largest construction companies. Currently, we have over 25 notable projects, representing 6,000 condo units currently under construction. Headquartered in Vancouver, Axiom also has a branch office in Calgary with satellite offices in Victoria, Edmonton and Seattle.

About the Role

Axiom Builders is looking for an Executive Assistant to the CEO and COO to join the team at our Head Office in Vancouver. This unique and rewarding opportunity allows the successful candidate to gain insight, knowledge, and exposure about the world of construction through the lens of leaders in the industry. This position is perfect for a well-rounded, organized, business professional to take on a more entrepreneurial, growth-oriented role by supporting our executives in identifying new clients, making connections, and becoming an initial face of the organization to the industry partners. The focus of this position over the next 3-5 years will be focused on supporting our executive team to make strategic decisions that lead to company growth. 

On the administrative end, responsibilities will include, but are not limited to:

  • Advance the CEO and COO's business plans, projects and strategies to continuously scale the organization;
  • Engage and interact with all external partners and clients on behalf of the CEO and COO when required;
  • Coordinate travel arrangements, meetings, calls, bookings, reporting, expense reports and follow-up correspondence;
  • Prepare catering, room bookings, audio/visual materials, seating arrangements, invitations for leadership meetings and group events in the office and at external venues;
  • Liaise between departments to successfully complete tasks and projects requested by the CEO & COO;
  • Draft presentations, business reports, spreadsheets, proposals, and other construction documents as required;
  • Attend, record action items and distribute minutes for important meetings;
  • Assist with personal requests and tasks as required.

What you Bring

The ideal Executive Assistant to our CEO and COO is someone who works with a sense of urgency, while always prioritizing quality of work and attention to detail. People would describe you as someone who can remain calm under pressure, navigating changing priorities and tight deadlines with poise. You display a high standard of professionalism and pleasantry when communicating and interacting with all types of personalities inside and outside of the organization. You have the confidence to actively participate and add value in a meeting with senior leadership and can thrive in a fast-paced, ever-changing environment, both independently and in a team.

 

Our Must Haves

  • At least three (3) years in an executive assistant / administration role - directly supporting senior level executives;
  • Diploma, certificate, or degree in Business, Construction, Real Estate, or a related field;
  • Excellent computer literacy skills in MS Office Suite, especially Excel;
  • Exceptional interpersonal communication (written/verbal) skills – with an ability to build relationships with all levels of the internal business but even more so, our clients;
  • Ability to maintain a high degree of discretion and confidentiality;
  • Strong work ethic –ability to self-manage, think critically, anticipate need, and prioritize workload independently.

Your Rewards

Axiom Builders is not only committed to the growth of the business, but also to the success and development of our people. We recognize that people are the drivers behind Axiom’s success, and we provide our team with the tools and support they need to start, continue, and advance their long-term career with our organization.

 

At Axiom, we offer a very competitive compensation structure that supplements your regular income with a robust benefits package:

  • Medical and Dental Coverage: Our industry leading benefits package covers you and your dependents at no cost;
  • RRSP Matching Program: We support your future goals by matching up to 5% of your salary;
  • Professional Development and Education Support: We are keen on internal growth and development, which is why we are excited to fully support you in your pursuit of achieving further education. 

How to Apply

At Axiom Builders Inc., we are always on the lookout for talented people who are passionate about what they do. If you love what you do, and believe that with the right tools and opportunities you can do the best work of your life, please submit an application to our careers portal.

 

While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

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